Please refer to How to sign up for an Institutional Account for a detailed walk-through of the on-boarding process.


EQONEX Institutional account owners are required to provide the following documents in order to have access to full trading features:

1. Proof of existence

  • Official Company Register extract dated within the last 3 months

  • OR Certificate of Incumbency dated within the last 6 months(BVI, Panama, Cayman, or any other jurisdiction without a Company Register)
    Must mention: Legal name; Legal form; Registration number; Registered address; Date of incorporation; and Place of incorporation

2. Proof of business address (if different from the registered address)

  • Utility bill or bank statement dated within the last 3 months

  • OR Correspondence with an Official/ Government Department dated within the last 3 months

3. Constitutional documents: Latest Executed Memorandum and Articles of Association or any equivalent document (Status, Constitution,...).

4. Proof of regulation (if applicable): Official extract from the regulator dated within the last 3 months

5. Proof of listing (if applicable): Official extract from the stock exchange dated within the last 3 months

6. Ownership structure:

  • All layers must be identified until the latest natural person owning 15% or more

  • Provide the country of incorporation of each intermediate layers

  • Information must be dated within the last 3 months

  • When a shareholder chart is provided it must be (i) certified as accurate by the legal department, and, (ii) dated and signed by an executive director of the company

7. Ultimate Beneficial Owner Verification: For each natural person identified as owning 15% or more

  • A scan copy of government-issued identity document (i.e. Passport, National card,..). It must contain: Full name, including any aliases; Unique identification number; Date and place of birth; and Nationality

  • AND a copy of utility bill dated within the last 3 months as proof of address . Please note: We accept the following types of utility bill: Gas, Electric, Water, Landline Phone or Broadband Internet, but we do not accept mobile/cellphone bills.

  • Certification is required as per guidelines at the bottom of the article

    Note: This requirement is not required for entities regulated or listed in a FATF jurisdiction* or 50% or more owned by a regulated/listed parent company
    *FATF jurisdiction: Argentina, Australia, Austria, Belgium, Brazil, Canada, China, Denmark, Finland, France, Germany, Greece, Hong Kong (China), Iceland, India, Ireland, Israel, Italy, Japan, Korea, Luxembourg, Malaysia, Mexico, Netherlands, Kingdom of New Zealand, Norway, Portugal, Russian Federation, Saudi Arabia, Singapore South Africa, Spain, Sweden, Switzerland, Turkey, United Kingdom, United States

8. List of directors and officers: This includes Board Members and C’suite (CEO, CFO, COO...) (Non-executive directors are excluded)

  • The list must be dated within the last 3 months

  • If not extracted from an official document, the list must be (i) certified as accurate by the legal department and (ii) signed and dated by an executive director of the company

9. List of Traders (for EQONEX platform): (No deposit or withdrawal capacity)

  • Proof of authority (i.e. Board of Resolution, Power of Attorney, corporate mandate...) and if dated more than 3 months old, an email confirmation, from the Administrator of the EQONEX account, that the list is still accurate

10. List of Full Access Traders: (Deposit or withdrawal capacity)

  • Proof of authority (i.e. Board of Resolution, Power of Attorney, corporate mandate...) and if dated more than 3 months old, an email confirmation, from the Administrator of the EQONEX account, that the list is still accurate

11. Directors verification: For each Executive Director:

  • Unique Identification Number (e.g passport number, national ID card number, tax number...) - Letter from the company’s HR department on company letterhead is sufficient

12. Authorized Persons verification: For each Full Access Trader:

  • A scan copy of government-issued identity document (i.e. Passport, National ID card,...)

  • A scan copy of utility bill dated within the last 3 months as proof of address (We accept the following types of utility bill: Gas, Electric, Water, Landline Phone or Broadband Internet, but we do not accept mobile/cellphone bills.)

  • Certification is required as per the guidance at the bottom of the article

  • OR if the client provides a power of attorney/corporate mandate as “List of Full Access Traders”, signed by a lawyer or public notary, no further verification is required.

  • OR if a client is regulated/listed in a FATF jurisdiction*, other alternatives can be considered i.e. letter from the HR department on company letterhead that the full access trader’s identity has been verified.

13. AML Policy/Procedure: A summary can be provided and should cover:

  • KYC/CDD processes in place

  • Screening tools used (Sanctions/PEP)

  • Transaction monitoring processes in place

  • Client Life cycle

14. Name of the Chief Compliance Officer: An email is sufficient

CERTIFICATION GUIDANCE

When Certification is required, EQONEX offers two options:

  1. vKYC verification:
    You will receive an email to schedule a video-recorded call with our Operations Team in order to verify identity documents and proof of address. These are to be submitted prior to the scheduled call.

  2. Third-party certification:
    Usually, the independent third party is a lawyer, public accountant, public notary, public officer (consulate, embassy...). For certification to be valid, it must contain :

  • Name of the certifier,

  • Signature of the certifier (can be a chop),

  • Capacity of the certifier

  • License number

  • Date of certification

For further assistance or more information, please contact our Customer Support team via help@eqonex.com or click on the chat widget at the bottom right-hand side of the EQONEX page.

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